Executive Assistant to CEO

Responsibilities:
Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments
Organizing incoming information and keeping abreast of all priorities & events
Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc
Arranging and coordinating conference calls
Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.
Arranging for Visa for the Senior Team
Preparation of overseas travel itineraries – flights, hotel, transfers, visas
Process expense claims
Handling confidential documents
Handling internal and external queries and coordinating responses/information from across the team
Maintain a database of all contacts and cards
Creating & maintaining filing system for personal & confidential files of the CEO
Receiving visitors, arranging conference calls, and scheduling meetings
Assisting Clients with hotel and car booking as needed
Any ad-hoc duties being assigned

Requirements:
Diploma and above
Proficient in Microsoft Excel, Word and Powerpoint (very important)
Preferably worked in Investment Banking industry before
Must have an eye for detail, communication skill must be good
Must be able to hit the ground running
Ability to get things done speedily by using appropriate strategy given a particular challenge,
Speed and accuracy in execution of all tasks
Positive minded, pro-active, highly motivated, team player with excellent communication and organisational skills
Good command of English to communicate well with Asia-Pacific level colleagues and other counterparts in global locations
Good command over English
Good communication and presentation skills
Ability to work well as part of a team
Strong problem solving skills
Ability to pick up new idea in short time frame
Ability to work under pressure and within tight time lines